Skip to main content

Update The Accounting Software with the Latest Key Features

Most links allow you to send sales, purchases and inventory adjustment transactions from your POS accounting  software to the accounting software. Keep in mind, most interfaces require you to trigger them manually or they run during the end of day process.

Some POS accounting software systems offer more advanced links that update information in real-time, but they all work different. Here are the different types of links that I have seen:

General Ledger Only Interface - Some POS accounting software  systems will only interface to the general ledger. This means you have to update your accounts payable manually, which isn't big deal, since there's not much information to post. However, it does take a little extra time and it's prone to human error.

General Ledger and Accounts Payable Interface - This allows you to send information to both modules so you save a little time and more importantly, you reduce errors. Don't forget that your accounts payable transactions flow into your general ledger. If you make a mistake in accounts payable, you're general ledger totals will be wrong.

Batch Summary Interfaces - Most POS accounting software interfaces send batch summaries to the accounting software . This is an efficient way to send information and reduces general ledger entries.

Line Item Detail Interfaces - Some POS interfaces will send every line item detail (transaction) to the accounting software. This can be helpful because each journal entry usually includes more information, like the customer or invoice number. Then you can quickly trace the transaction back to the POS.

Advanced / Integrated - Some POS systems offer advanced (integrated) links to QuickBooks and other accounting packages. These advanced links update accounting information instantly (in real-time). They can also include more information, making it easier to trace information back to your POS software.

Every interface has different features, but there are some inherent advantages to using a separate accounting system...


Advantages of a separate accounting package include:

Save money - If you already have accounting software, you can save money since you don't have to pay for the "add on" POS - accounting modules.

No re-training - If you already have accounting software, you don't have to learn another system of re-train employees.

Better overall design - Stand alone accounting software packages are usually designed better than the packages built into POS systems. POS Companies usually devote most of their effort to the design of the POS and inventory modules, where Accounting Companies will naturally focus on the design of the accounting. This isn't always the case, but it's true in most situations.


Labels:
Location: Singapore

Comments

Post a Comment

Popular posts from this blog

Benefits Of Computer Register

Benefits of Computerized Register When employing a  computerized  method of accounting the on pc, input screens are designed for simple use. The most advantage is that every group action wants solely to be inputted once, in contrast to a manual double entry system wherever 2 or 3 entries are needed. The computerized ledger system is absolutely integrated. This suggests that once a business group action is inputted on the pc it’s recorded in an exceedingly range of various  accounting records  at identical time. The main benefits of a computerized register are listed below: Speed Knowledge entry onto the pc with its formatted screens and inbuilt databases of consumers and provider details and stock records may be applied way more quickly than any manual process. Automatic document production Quick and correct documents production of invoice, credit note, purchase order, printing statement and payroll document are all done mechanically. Accuracy ...
Post a Comment
Read more

Accounting software and its legacy

Accounting software was one of the first software to come up in offices along with the initiation of Software and Hardware. The reason being is the fact to control Money Flow in the offices. Typically, an Accounting Software is developed using a Database, a Front End tool and a Reports or Dashboards. Accounting software is developed for various formats like desktop, online, network (client-server) and web. For developing online accounting application or software you will need a web development tool like PHP/MySQL. Many Accounting software has been developed using these tools provide great speed and usability. A well-developed Accounting Software caters to several domains. So, well-designed accounting software can, in theory, meet the needs of several types of firms. However, in run-through a certain amount back bending is required to use a Generic Accounting Software in a manufacture or church or call center or fund management environs.  Here the flexibility of the soft...
2 comments
Read more

Essential Steps In Choosing The Right POS System

www.userbasicsoftware.com Essential steps in choosing the right POS System. Defining your Business needs. First identify all the features, functions, and services that you use to run your business – the important stuff like your checkout process, inventory, and  customer relationship management . If you already have a  POS software  in place and upgrade it.Then identify the features that are missing in your current system and take note of any problems that you’ve had. In addition look out for any improvements and cumbersome tasks in your business that you need to be simplified. Making a note on the required hardware. Some systems require you to buy hardware, others operate on your existing equipment, and others still only need an iPad or laptop. Choose which will be right for you. Itemize the equipment that you need in your store. Be sure to include the number of units required for each piece of hardware. Fixing a budget. The costs required for...
Post a Comment
Read more