Essential steps in choosing the right POS System.
Defining your Business needs.
First identify all the features, functions, and services that you use to run your business – the important stuff like your checkout process, inventory, and customer relationship management. If you already have a POS software in place and upgrade it.Then identify the features that are missing in your current system and take note of any problems that you’ve had. In addition look out for any improvements and cumbersome tasks in your business that you need to be simplified.
Making a note on the required hardware.
Some systems require you to buy hardware, others operate on your existing equipment, and others still only need an iPad or laptop. Choose which will be right for you. Itemize the equipment that you need in your store. Be sure to include the number of units required for each piece of hardware.
Fixing a budget.
The costs required for POS systems vary, depending on the size of your business (number of stores, customers, products, registers, etc.) and the capabilities you require. The choice on whether to go with a one-time licensing fee or a recurring SaaS model will depend on the nature and finances of your business. A licensing fee might free you from any recurring payments but will usually require a long-term contract and it won’t be as flexible as its subscription-based counterpart. A SaaS model on the other hand, offers a more scalable solution that can be upgraded, downgraded, or cancelled at any time, making it more ideal for businesses that are growing or constantly changing.
Performing Audit and compare POS systems.
Research on the POS solutions and talk to other retailers in your industry about their POS system and ask them how it’s working for them. Conduct an online search and check out the websites of various POS vendors. You can also turn to LinkedIn. Start a discussion on relevant groups and ask your fellow merchants about POS solutions that they recommend and why.
Checking POS in action.
The easiest way to do this is to request for local references from the POS vendors that you’re considering. Reach out to these businesses and request to see how the POS works.
Executing the set-up effectively.
After choosing POS vendor and necessary accounting software and equipment in front of you, it’s time to get your new system up and running. Your POS vendor should have provided instructions on how to properly install and set-up the system but when in doubt, talk to your vendor about how to do it. Let them walk you through the process to make sure that you get everything right.
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